Resignation letter tips and template

4 min read | Josie Davies | Article | | Resigning

resignation letter template

So, you’ve managed to secure an exciting new job opportunity – congratulations! What’s not so exciting, however, is the prospect of handing in your notice to your current employer. This inevitable next step can be nerve-wracking and uncomfortable – or worse, it could see you damaging your professional relationships if it’s not handled in the right way.

Avoid burning bridges when leaving an organisation by striving to part ways amicably, or at least respectfully. After all, you never know when you might need a glowing reference or a referral for a future job opportunity. What’s more, you may encounter your former colleagues, supervisors or members of the HR team at other organisations in future, so it’s wise to leave on a positive note.

Arming yourself with a professional resignation letter can help keep the process smooth and keep working relationships intact.


How to write a resignation letter


Resignation letter template


Dear [manager’s name],

Please accept this letter as formal notice that I will be leaving my position of [job title] at [company]. In accordance with my contracted notice period of [notice period], my final day will be [day, month, year].

I would like to take this opportunity to thank you for your continued support throughout my time here at [company].

Please be assured that I will be working to my full potential throughout my notice period. Do let me know if there is anything I can do to help with ensuring a smooth transition.

I wish you and the whole team ongoing success.


[your name]


Resignation letter FAQs

When should you hand in a resignation letter?

Good practice and professional courtesy is to have a conversation with your manager to let them know your intention before handing in your notice. You should then provide the formal written resignation straight after that meeting, or at least the same day.

Should you give a reason for leaving in a resignation letter?

You’re under no obligation to give a reason for leaving in your resignation letter. However, if the reason is unlikely to cause friction, such as you’re moving home far away from your current role, then you can include this if you prefer.

What should you include in a resignation letter?

  • Today’s date
  • Your manager’s name
  • The position you’re leaving
  • The date of your final day
  • Well-wishes and gratitude
  • Your full name as per any workplace documents

Can you take holiday during your notice period?

Employees are usually allowed to take allocated annual leave when working their notice, although this is at the discretion of their employer. Also, an employer can request any leftover accrued holiday days are used, rather than paying for these in lieu.


Are you interesting in exploring reasons to write your next resignation letter? Check out our live vacancies – we add new roles daily!


About this author

Josie Davies, Senior Career Transition Consultant, Hays

Josie joined Hays Career Transition Services in March 2020. She is an experienced career consultant/ coach with over 10 years of experience supporting people from a wide variety of sectors ranging from charities, NHS and government to commercial and banking. She has consistently received recognition for her solution-focused and supportive approach in assisting individuals to successfully manage career transitions. In 2011, Josie trained in coaching from ICF accredited training provider, Coaching Development Ltd.  Josie went onto work as a career consultant for various training organisations and is a member of the Association for Coaching.


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