• To provide effective administrative and operational support to the Directors Office for Innovation & Growth, the Executive Director and wider department. Team.
• Organising and monitoring briefings, work programmes, and stakeholder engagement activities,
• Developing and maintaining robust administrative and data gathering systems,
• Supporting the EA to the Executive Director with diary management and other duties as required.

• To provide administrative support to the Directors Office team, with a specific focus on the departmental administrative co-ordination, including with senior members of the Innovation & Growth team.
• To provide support for budget monitoring; reconciliation of local budget records with the central finance system; raising and receipting purchase orders.
• To maintain electronic systems and records to support the performance management and evaluation of the teams’ activities.
• To support diary management and arrange meetings for the Directors Office team, working with Executive Assistants as required and to support team events.
• To enter and maintain team data in the City Dynamics CRM System
• Coordinate briefings on behalf of the Executive Director and support the Executive Officer to the Director’s Office and Strategic Engagement and Operations Director on departmental governance.
• Work collaboratively across other teams to ensure we are seamlessly supporting the development of strong relationships with senior stakeholders in government, financial institutions and businesses.
• Operating in a support function where you will be required to undertake ad-hoc requests on short timeframes.
• Provide administrative support to the Executive Director, including diary management, the arrangement of meetings, drafting of agendas and minutes, the co-ordination of reports and papers for meetings, and liaison with internal and external stakeholders.
• Collating and submitting expense records and reports for team members, in line with Corporate Policies.
• Provide administrative support for overseas travel for senior Officers, including the co-ordination of paperwork, itinerary and travel arrangements.
• Provide logistical event management and administrative support for specific work programmes and business events, including roundtables, conferences and receptions.

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