• Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance.
• Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
• Communicates and/or coordinates with various individuals and/or departments on an agreed agenda.
• Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
• Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Displays a high degree of availability and timely responsiveness to demands of position
• Managing mobile phone, subscription, credit and business card matters
• Processing of head office invoices and purchase orders as required
• Ad-hoc project and event support and other duties as assigned
• Coordinates effectively with the VP office
• Interacts with the wider supply chain leadership team and administrative assistants

• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
• Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
  
  
• Good communication skills. Good at prioritising tasks.
  
  
• Emotionally resilient and calm under pressure.
• Conversant with the processes and practices that impact their role (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
• Experience of delivering administration and coordination support on a large global agenda.
• Must be comfortable dealing with data with good attention to detail

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.