Your new company

I am recruiting for a public sector organisation in Armagh. They are recruiting for an administration officer. It is working 37 hours a week.

Your new role

As Administration Officer duties include:

• Act as part of a team to provide a telephone a reception service
• Act as part of a team to provide a reception service to all visitors and guests and advise the appropriate officer of their arrival.
• Assist and provide support to the finance team as and when required.
• Prepare, collate and input data to support the Training and Research Team.
• Prepare, collate and circulate all documentation, papers and agendas for meetings, and as directed, act as secretary to meetings and undertake appropriate, follow up actions.
• Undertake a range of text, data and image processing duties.
• Draft and circulate documents, acknowledgements, holding replies and on occasions, as directed, collate information from a range of sources to assist with the preparation of corporate responses.
• Liaise as directed, with external bodies including Government agencies, Ministerial Offices, Public Bodies, and other organisations as required.
• Provide secretarial support for the Heads of Division as required.
• Use an electronic document storage system and ensure that electronic and manual files and filing systems are appropriately structured and managed.
• Process and manage all e-mails and hard copy correspondence including incoming post, reports and publications, prioritising issues of urgency, in accordance with the guidance and procedures.
• Arrange meetings, events, conferences, speakers etc. and issue invitations as per senior officer’s instructions.
• Participate in staff development activities to enhance knowledge and skills to fulfil the role.

What you'll get in return

You will get the opportunity to join a reputable public sector organisation, an opportunity for a temporary to permanent job, great working environment and team.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.