Discover new job roles in Plymouth, United Kingdom

Pay £30,000 - £35,000 a year depending on experience

Location Plymouth

Office Manager

The Office Manager is responsible for the day-to-day operational management of the Plymouth office. This pivotal role ensures the smooth running of office functions, ensuring efficient processes and systems are in place to meet all business needs, provides high-level administrative support to senior leadership, and maintains effective coordination of internal processes and procedures that support institutional governance, compliance, and staff development.

· Manage the daily operations of the Plymouth office, including coordinating with department managers to ensure continued operational functionality.

· Line management of Operations Assistant.

· Ensure a safe, well-maintained, and professional working environment for all staff and visitors.

· Act as the primary point of contact for facilities management and liaise with external contractors as required.

· Deliver professional and confidential PA support to the Rector and Vice-Rectors, including diary management, meeting coordination, travel arrangements, and document preparation.

· Act as Secretary to key institutional committees.

· Maintain oversight of document management processes across the business, ensuring version control, consistency, and appropriate storage in line with internal standards and regulatory expectations.

· Coordinate the delivery and monitoring of staff training and development activities.

· Liaise with HR and line managers to support induction and ongoing professional development initiatives.

· Oversee all aspects of office security, including staff training.

· Oversee all aspects of health and safety, including environmental health and safety.

Essential:

· Proven experience in office management, executive support, or administrative leadership roles.

· Excellent organisational skills with strong attention to detail.

· Ability to manage multiple priorities and deadlines effectively.

· Strong interpersonal and communication skills, with a high level of discretion and professionalism.

· Competence in Microsoft Office and other digital productivity tools.

Desirable:

· Experience of committee servicing and minute taking in a Higher Education or regulatory context.

· Knowledge of document control standards and best practice.

· Familiarity with staff training, coordination and record keeping.