Find and Apply for Family Support Worker Jobs

Your new company

A pupil referral unit which specialises in behavioural issues is looking for an experienced Office Manager. The centre is in South Birmingham, B10. The cover is Monday to Friday. The hours will be 8am to 4pm, term time only. This is a long-term ongoing role and will commence ASAP.

Your new role

To ensure the provision of effective administrative and secretarial support to the centre, including but not restricted to:

• To be responsible for the smooth running of the Centre Office on a day-to-day basis
• Absence/attendance records for both pupils and staff, to include updating and maintaining accurate records, e.g., Bromcom in accordance with LA procedures on the appropriate weekly returns form.
• Liaison with Family Support Worker to assist with attendance procedures and Fast Track
• Obtaining quotes, sourcing materials and commissioning suppliers in compliance with council policy/guidelines
• Producing confidential work for the Centre such as confidential reports and liaison with other agencies as appropriate.
• Dealing with enquiries as appropriate to facilitate speedy and effective communication.
• Initial set-up and maintenance and monitoring of pupils and confidential data
• Making arrangements for pupil transport (e.g., taxi/bus) within the context of school needs, the keeping of accurate records on standard forms and weekly/monthly returns to Travel Assist.
• The inputting of data/information into School and Centre databases
• Administration related to safeguarding, e.g., visitors, DBS processes, shielding of information ensuring relevant and required information is sent to the School Management Office (SMO).
• Maintenance of VMS (Visitors Management System), carrying out safeguarding checks as per school policy and procedures.
• Dealing with ICT related requests and issues for staff and pupils
• To contribute and take part in training and CPD of other office staff
• Telephone and reception duties, retrieval and distribution of emails, preparation and maintenance of files, keeping diaries and daybooks, photocopying and data processing, e.g. using Excel, Access, Word etc.

• Monitoring capitation expenditure against budgetary planning, using spreadsheets.
• Placing orders and keeping appropriate financial records using spreadsheets

What you'll get in return

Hays Education has had an established Support Service desk in Birmingham for over ten years, providing quality non-classroom-based staff to schools. We also provide free Child Protection and Safeguarding Training to any candidate who is registered and working for us as part of their CPD.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.