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• Attend and record accurate, clear and professional minutes for Board and senior-level meetings (minimum 48 per year).
• Produce and circulate timely draft minutes following meetings.
• Compile and prepare reports for Board and leadership discussions.
• Maintain a well-organised archive of agendas, minutes, reports and related documentation.

• Monitor and maintain suitable stock levels for office supplies.
• Coordinate equipment servicing and repairs with external providers.
• Prepare meeting rooms before and after use.
• Maintain a register of office assets and equipment.
• Arrange refreshments for visitors and meeting attendees.

• Provide high-level administrative assistance to senior managers.
• Handle correspondence including email, post and telephone enquiries.
• Manage incoming messages from shared inboxes.
• Prepare presentations, reports and meeting documentation as required.
• Ensure accurate and efficient document storage and filing.

• Maintain company records, databases and filing systems (digital and physical).
• Ensure operational documents are securely stored.
• Maintain employee files and support HR-related administration in line with data protection policies.

• Act as first point of contact for visitors during office hours.
• Respond to general enquiries received through company email accounts.
• Handle administrative queries in a professional and efficient manner.

• Assist with events, including occasional out-of-hours work.
• Support efficient use of resources and contribute to a well-managed, accessible organisation.
• Promote good health and safety practices.
• Support equality of opportunity across service delivery.

• Proven experience taking minutes at Board or senior leadership level (essential).
• Exceptional written communication and document production skills.
• High accuracy and attention to detail.
• Strong organisational and time-management capabilities.
• Ability to manage multiple priorities independently.
• Discretion and professionalism when handling confidential information.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.