Your new role

• Undertake planning, coordination, production and stakeholder-relations duties for both internally produced and partnership programmes and events.
• Manage internal approval processes, including required applications to Highways, Environmental Health, City Surveyor's and Remembrancer's Teams.
• Coordinate production logistics, including infrastructure, power, cleansing and security.
• Support the Events Manager by ensuring compliance across licencing, health and safety and other areas; creating, collecting and processing relevant event documents supported by the role (eg. risk assessment and method statements, public liability insurance certification etc).
• Support the Events Manager to programme and schedule event content, contributing ideas, assessing timings in relation to the proposed calendar, and advising on logistics.
• Attend all events designated to the role and assume an event/stage manager function as appropriate, responding to any issues as they arise during the event (deferring to the Events Manager where necessary) and ensuring that the highest standards of production and visitor experience are maintained at all times.
• Liaise with internal City departments to ensure all relevant teams are aware of the events programme, there are no clashes with the wider City events calendar and all relevant information is circulated internally and communicated effectively.
• Be the main point of contact for artists, event producers, production teams, agencies, suppliers and contractors regarding all event specifications and requirements.
• Support the Events Manager so that all events are delivered on time and to budget, updating budgets and records as required.
• Work with short-term freelance production and technical teams on event delivery, coordinating crew and other requirements as necessary.

What you'll need to succeed

• Educated to degree level (or with equivalent experience) in an appropriate field relating to events management, culture or a related discipline.
• Project management qualification or significant experience of managing event-based projects, ideally (but not essentially) within a cultural or tourism context.
• Training (or good level of experience) across compliance, to include licencing, health and safety, crowd management and/or traffic management.
• Experience of managing cultural events, ideally in an outdoor context.
• Experience of on-boarding audiences at events and good customer management skills.
• Experience of co-ordinating the input of partners and suppliers, such as artists, technicians, and producers, in the lead up to and at events.
• Experience of assessing technical requirements and of working with technical teams to produce and deliver projects and events.

Other relevant information

• Contract period: 8-month contract from May.
• Working hours: 21 hrs / 3 days p/w (working days to be agreed); regular evening, weekend and Bank Holiday working at events will be required with TOIL offered in return.
• Interviews will take place online on Friday 02 May

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.