Job type
PermanentLocation
PrestonWorking Pattern
Full-timeSpecialism
Specialist AdministratorsIndustry
ConstructionPay
£30k + DOEClosing date
26 Jun 2026
Tenders & Proposals Administartor
Job Title: Tender & Proposals Administrator
Salary: £30k plus DOE Reporting To: Pre-Construction Director
Business Unit: Pre-Construction
Location: Preston (Office-Based)
Hours: 40 hours per week
Monday – Thursday: 08:00 – 17:00 (45-minute lunch) & Friday: 08:00 – 15:30 (30-minute lunch)
Contract: Permanent
Company Overview
A well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams.
Role Purpose
To support the successful coordination and delivery of tender submissions within the Pre-Construction team.
This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.
Main Responsibilities
Tender Administration & Coordination
- Provide administrative support to the Pre-Construction team across all tender and framework activities
- Coordinate tender documentation from initial receipt through to submission and post-submission stages
- Maintain tender registers, trackers, submission schedules, and pipeline information
- Monitor opportunity trackers and assist with identifying suitable opportunities for review
- Support the preparation and submission of PQQs, ITTs, and framework applications
Document Management & Compliance
- Compile, format, and quality-check tender submission documents to ensure accuracy and consistency
- Manage electronic filing systems, ensuring records are well maintained and easily accessible
- Upload and download documents via procurement portals and e-tendering systems
- Maintain libraries of company policies, accreditations, and standard submission content
- Ensure all documentation meets required compliance and client specifications
Stakeholder Coordination
- Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions
- Coordinate input from external partners and supply chain contacts
- Monitor clarification deadlines and support the management of client queries and responses
- Arrange meetings, workshops, interviews, and presentation logistics
Administrative Support
- Administer central team inboxes, prioritising and distributing communications effectively
- Assist with the preparation of supporting documents such as CVs, case studies, and project references
- Support document control processes including revisions, updates, and distribution
- Assist with general administrative duties across the Pre-Construction function
- Contribute to lessons learned and feedback processes following submissions
Skills & Knowledge
Essential
- Strong administrative background with experience in document management or coordination roles
- Excellent written communication and document formatting skills
- High level of accuracy and attention to detail
- Strong organisational and time management skills with the ability to manage multiple deadlines
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to work collaboratively within a team environment
Desirable
- Previous experience within construction, civil engineering, or infrastructure sectors
- Experience using e-tendering platforms or document management systems
- Understanding of tendering or pre-construction processes
- Awareness of handling confidential or commercially sensitive information
Attitudes & Behaviours
- Positive, proactive, and dependable approach to work
- Strong team player with a collaborative mindset
- Professional and approachable with strong interpersonal skills
- Ability to remain organised and calm under pressure
- High level of integrity and confidentiality
- Self-motivated with a willingness to learn and develop
- Flexible and adaptable to changing priorities
- Strong sense of ownership with a focus on delivering high-quality work
Working Environment
- Office-based role within a collaborative Pre-Construction team
- Fast-paced environment with multiple concurrent deadlines
- Regular interaction with internal departments and external stakeholders
Summary
This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business.
