Explore and Apply for Secretary jobs in Glasgow, United Kingdom

Your new company

A leading public sector organisation is seeking an organised and proactive General Secretary / Administrator to join its busy administrative services team. Supporting a professional healthcare environment, you will play a key role in ensuring the smooth running of day-to-day administrative operations while providing vital support to multidisciplinary teams. Opportunities are available across a number of locations, with both full-time and part-time hours on offer.

Your new role

• Providing high-quality secretarial and administrative support.
• Producing documents, reports and correspondence using Microsoft Office packages.
• Managing records and databases in line with organisational procedures.
• Handling incoming and outgoing communications and directing queries appropriately.
• Maintaining filing systems and supporting records management processes.
• Creating and maintaining spreadsheets and extracting data for reports.
• Supporting meeting administration, including scheduling, minute taking and distribution of minutes.
• Assisting with appointment management and diary coordination where required.
• Providing administrative cover across teams during periods of absence.
• Building effective working relationships with colleagues, service users, and external organisations.

What you'll need to succeed

• 4 GCSEs at Grade C or above (or equivalent), including English Language, plus at least one year's administrative, clerical or secretarial experience; OR
• An NVQ Level 2 in Administration (or equivalent) plus at least one year's relevant experience; OR
• A minimum of two years' administrative, clerical or secretarial experience.

• Strong keyboard, word processing and document formatting skills.
• Experience using Microsoft Word, Excel and Outlook.
• Excellent organisational and prioritisation skills.
• Strong communication skills with the ability to engage professionally with a range of stakeholders.
• The ability to work independently and as part of a team.
• A high level of accuracy and attention to detail.
• Knowledge of data protection and confidentiality requirements.
• Experience using databases, filing systems or diary management systems would be advantageous.

What you'll get in return

• £12.75 per hour

• Newtownards-based

• Temporary for 12 months

• 33 hours
  
  

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.