Job type
PermanentLocation
BirminghamWorking Pattern
Full-timeSpecialism
AdministratorsIndustry
Property & Real EstatePay
Competitive
Front of House Receptionist/Administrator Central Birmingham Office - Full-time 5 days a week
Job Title: Administrative Assistant/Receptionist
Location: Central Birmingham
Hours: 9-5:30pm Monday to Friday all in-office days
Hours: 9-5:30pm Monday to Friday all in-office days
Key Responsibilities:
Reception & Communication
- Operate and maintain the switchboard, screen incoming calls, and take detailed, accurate messages.
- Greet and assist visitors, including contractors, ensuring a professional and welcoming environment.
- Monitor and manage the shared inbox, distributing emails and post to relevant team members.
Office Administration
- Maintain and organise filing systems, both physical and digital.
- Photocopy, scan, and print documents, including legal documents such as leases.
- Update and maintain internal contact lists, including phone and client directories.
- Schedule and coordinate meetings, including monitoring boardroom availability.
- Provide refreshments for meetings and visitors as required.
- Manage weekly stationery orders, monitor stock levels, and maintain an order log.
- Carry out general ad hoc administrative duties as required.
Accounting Support (Ad Hoc)
- Scan and file supplier invoices.
- Assist in preparing service charge year-end files.
- Post invoices into the accounting system.
- Reconcile supplier statements to ensure accuracy and completeness.
Skills & Experience:
- Previous experience in an administrative or receptionist role preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office (Outlook, Word, Excel).
- Ability to manage multiple tasks and prioritise effectively.
- Basic understanding of accounting processes is desirable but not essential.
