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Explore and Apply for Secretary jobs in Birmingham, United Kingdom

  • Job type

    Permanent
  • Location

    Birmingham
  • Working Pattern

    Full-time
  • Specialism

    Administrators
  • Industry

    Property & Real Estate
  • Pay

    Competitive

Front of House Receptionist/Administrator Central Birmingham Office - Full-time 5 days a week

Job Title: Administrative Assistant/Receptionist
Location: Central Birmingham
Hours: 9-5:30pm Monday to Friday all in-office days

Key Responsibilities:
Reception & Communication
  • Operate and maintain the switchboard, screen incoming calls, and take detailed, accurate messages.
  • Greet and assist visitors, including contractors, ensuring a professional and welcoming environment.
  • Monitor and manage the shared inbox, distributing emails and post to relevant team members.
Office Administration
  • Maintain and organise filing systems, both physical and digital.
  • Photocopy, scan, and print documents, including legal documents such as leases.
  • Update and maintain internal contact lists, including phone and client directories.
  • Schedule and coordinate meetings, including monitoring boardroom availability.
  • Provide refreshments for meetings and visitors as required.
  • Manage weekly stationery orders, monitor stock levels, and maintain an order log.
  • Carry out general ad hoc administrative duties as required.
Accounting Support (Ad Hoc)
  • Scan and file supplier invoices.
  • Assist in preparing service charge year-end files.
  • Post invoices into the accounting system.
  • Reconcile supplier statements to ensure accuracy and completeness.
Skills & Experience:
  • Previous experience in an administrative or receptionist role preferred.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office (Outlook, Word, Excel).
  • Ability to manage multiple tasks and prioritise effectively.
  • Basic understanding of accounting processes is desirable but not essential.

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