Job type
TemporaryLocation
BelfastWorking Pattern
Part-time,Specialism
ReceptionistIndustry
Government & Public ServicesPay
£12.31
Band 3 Receptionist (Part-Time), Belfast, £12.31
Your new company
Join a well-established public sector organisation based in Belfast, known for delivering essential services across Northern Ireland. This organisation offers a supportive working environment and plays a vital role in community wellbeing. You’ll be part of a team that values professionalism, integrity, and service excellence.
Your new role
As the Receptionist / Administrative Assistant, you will be the first point of contact for visitors and service users at the organisation’s headquarters. Your responsibilities will include:
- Welcoming visitors and contractors, managing sign-in procedures, and ensuring health & safety protocols are followed.
- Logging and tracking facilities issues, coordinating with estates personnel, and maintaining accurate records.
- Handling public feedback, including complaints and compliments, with discretion and professionalism.
- Managing telephone enquiries, including emergency and accessibility-related calls, and ensuring messages are directed appropriately.
- Supporting building safety through fire checks, evacuation planning, and monitoring access control and CCTV systems.
- Coordinating meeting room bookings and maintaining digital information displays.
- Performing a range of clerical tasks including document preparation, audio transcription, filing, and stock monitoring.
- Assisting with post handling, deliveries, and confidential waste management.
- Training new reception staff and maintaining up-to-date office procedures.
This is a varied and dynamic role requiring a proactive and organised individual who can work independently and as part of a team.
What you'll need to succeed
To be considered for this role, you must have:
- 5 GCSEs at Grade C or above (including English) or equivalent qualifications.
- At least 1 year of experience in a receptionist/administrative role, with proven ability to work both independently and collaboratively.
- Experience conducting fire safety checks and managing building evacuation procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Desirable Criteria:
- Experience using risk management systems such as Datix for data input and incident reporting.
What you'll get in return
- Belfast-based office
- 6 months with possible extension
- £12.31
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
