Job type
PermanentLocation
GatesheadWorking Pattern
Flexible Working,Full-timeSpecialism
SupportIndustry
Manufacturing & ProductionPay
£29,500
Purchase Ledger
The Purchase Ledger Administrator will be responsible for ensuring timely processing of invoices, reconciling accounts, and assisting with month-end procedures. This person will play a critical role in maintaining financial records, supporting efficient procurement processes.
Invoice Management:
• Receive and process a high volume of purchase invoices promptly and accurately.
• Timely and accurate input of invoices and purchase order management system, ensuring they match to the purchase order and goods are received.
• Resolve discrepancies or issues with invoices in collaboration with internal stakeholders and vendors.
• Assist in processing employee expense claims when required.
Vendor Relations:
• Set up new supplier accounts.
• Maintaining positive relationships with vendors and suppliers.
• Resolving queries both internally and externally around supplier invoices.
• Ensuring effective communication with suppliers to mitigate stoppages to supply.
Payment Processing:
• Advise the Treasury team on any payments to be included on the BACS run.
• Verify payment details, including bank account information and payment method, to prevent errors or fraud.
• Reconcile payments with outstanding invoices and vendor statements.
Reconciliation and Reporting:
• Reconcile supplier statements on a monthly basis, raising queries & requesting missing invoices from suppliers.
• Investigate and address any reconciling items or outstanding balances in a timely manner.
• Maintain accurate records of reconciliations and adjustments made.
Administrative Duties:
• Perform other clerical administration duties across the organisation as and when required.
• Answer the overflow telephone in a timely manner, screen and direct calls to the correct person.
• Accurately input Petty Cash expenses
• Carry out general filing duties - electronically where possible.
Collaborative Teamwork:
• Building and maintaining relationships with internal and external stakeholders including liaising with company departments on a regular basis to ensure timely processing of invoices.
• Assisting the overall Finance team with month-end closing activities, including accruals, prepayments, and journal entries related to the purchase ledger.
• Collaborate with other teams, such as Sales Ledger and Treasury, to ensure seamless integration of processes and data flow.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Invoice Management:
• Receive and process a high volume of purchase invoices promptly and accurately.
• Timely and accurate input of invoices and purchase order management system, ensuring they match to the purchase order and goods are received.
• Resolve discrepancies or issues with invoices in collaboration with internal stakeholders and vendors.
• Assist in processing employee expense claims when required.
Vendor Relations:
• Set up new supplier accounts.
• Maintaining positive relationships with vendors and suppliers.
• Resolving queries both internally and externally around supplier invoices.
• Ensuring effective communication with suppliers to mitigate stoppages to supply.
Payment Processing:
• Advise the Treasury team on any payments to be included on the BACS run.
• Verify payment details, including bank account information and payment method, to prevent errors or fraud.
• Reconcile payments with outstanding invoices and vendor statements.
Reconciliation and Reporting:
• Reconcile supplier statements on a monthly basis, raising queries & requesting missing invoices from suppliers.
• Investigate and address any reconciling items or outstanding balances in a timely manner.
• Maintain accurate records of reconciliations and adjustments made.
Administrative Duties:
• Perform other clerical administration duties across the organisation as and when required.
• Answer the overflow telephone in a timely manner, screen and direct calls to the correct person.
• Accurately input Petty Cash expenses
• Carry out general filing duties - electronically where possible.
Collaborative Teamwork:
• Building and maintaining relationships with internal and external stakeholders including liaising with company departments on a regular basis to ensure timely processing of invoices.
• Assisting the overall Finance team with month-end closing activities, including accruals, prepayments, and journal entries related to the purchase ledger.
• Collaborate with other teams, such as Sales Ledger and Treasury, to ensure seamless integration of processes and data flow.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
