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Your new company

Hays are working with a growing Manufacturing business based in Telford who are looking for a Purchasing Administrator on a permanent basis. This role is responsible for ensuring the timely delivery of materials, components, goods, and services in line with production, inventory, and customer needs. The role acts as a key link between suppliers, purchasing, planning, and operations, proactively managing delivery performance, resolving supply issues, and reducing the risk of shortages or delays.

Your new role

As a Purchasing Administrator, your role will involve:

• Supplier & Order Management.
• Monitor open purchase orders and supplier delivery commitments to achieve strong OTIF (On-Time, In-Full) performance.
• Expedite overdue or at‑risk orders through direct communication with suppliers.
• Confirm delivery dates, quantities, and shipping details.
• Maintain accurate and up‑to‑date order status within the ERP/MRP system (Sage 200).
• Identify potential supply disruptions and escalate risks to Buyers.
• Coordinate corrective actions for late, short, or non‑conforming deliveries.
• Support suppliers and internal teams with root cause analysis.
• Track supplier delivery performance and generate daily KPI report data.
• Liaise with Purchasing, Production Planning, Material/Inventory Control, and Warehouse operations.
• Provide day‑to‑day support to Buyers with order follow‑up.
• Deliver regular delivery status updates to internal stakeholders.
• Ensure purchasing documentation complies with company procedures and Quality Management Systems.
• Maintain clear records of supplier communication, commitments, and follow-ups.

What you'll need to succeed

• Strong communication and negotiation skills.
• Highly organised with excellent attention to detail.
• Proactive, persistent problem-solving approach.
• Ability to prioritise in a fast‑paced environment.
• Confident liaising with suppliers at all levels.
• Strong data handling and reporting capabilities.
• Proficient IT skills, including Microsoft Office—especially Excel (pivot tables, VLOOKUPs, formulas).
• Previous experience in purchasing, expediting, or supply chain.
• Experience working with ERP/MRP systems (ideally Sage 200).
• Understanding of lead times, delivery schedules, and inventory management.

• Experience in a manufacturing or engineering environment.
• Knowledge of Incoterms and basic logistics principles.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.