Explore and Apply for Personal Assistant jobs in Southampton, United Kingdom

Your new company

Global Telecommunications Company

Your new role

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and document preparation.
• Coordinate CEO Office meetings and events, handling logistics such as catering, room booking, and audiovisual setup.
• Manage confidential board and executive materials, including document retention and uploads.
• Oversee office operations: mail handling, supply ordering, vendor invoice processing, and expense approvals.
• Act as backup for the Principal Executive Administrator and assist with ad hoc projects as needed.
• Execute event planning for executive and board meetings, including venue research, contract negotiations, budgeting, and on-site support.
• Ensure accurate management of meeting materials and coordination with internal/external stakeholders for logistics.

What you'll need to succeed

• Extensive experience: 7+ years in administrative support and event planning, including international corporate environments.
• Technical proficiency: Skilled in Microsoft Office Suite and experienced with all stages of event planning, design, and production.
• Professional qualities: High level of discretion and confidentiality, excellent time management, multitasking, and problem-solving skills.
• Communication & collaboration: Strong verbal and written communication; proven ability to work effectively with executives, board members, and teams.
• Personal attributes: Detail-oriented, organised, self-starter with independent judgment and initiative.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.