Job type
PermanentLocation
EdinburghWorking Pattern
Full-timeSpecialism
Specialist AdministratorsIndustry
LegalPay
Competitive
Document Assistant | Permanent | Edinburgh City Centre | Competitive Annual Salary
Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Assistant to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.
Your new role
As a Document Assistant, you will:
- Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
- Transcribe dictation and other audio sources accurately and within deadlines.
- Manage communications and instructions via phone, email, and teams.
- Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
- Support special projects, pilot schemes, and formatting initiatives
- Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
- Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
- Uphold quality standards, seek training opportunities, and contribute to continuous improvement.
What you'll need to succeed
To be successful in this highly competitive role, you will have:- Proven experience in document production, ideally within the legal sector.
- Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.
- Strong attention to detail, problem-solving ability, and organisational skills.
- Effective communication and teamwork, with a proactive approach to training and continuous improvement.
- Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.
What you'll get in return
- The opportunity to work in a dynamic legal environment.
- Competitve Annual Salary
- Hybrid Working
- Exposure to a wide range of document production tasks and legal teams.
- Participation in training and development initiatives.
- Involvement in innovative projects and pilot schemes.
- A collaborative and supportive workplace culture.
- Flexibility and variety in daily responsibilities.
- Contribution to meaningful operational and strategic goals.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.