Job type
PermanentLocation
PortadownWorking Pattern
Full-timeSpecialism
AdministratorsIndustry
Manufacturing & ProductionPay
32k-40k
Personal Assistant - Portadown
Personal Assistant - Portadown
Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors. Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience.
Your new role
Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors. Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience.
Your new role
As PA duties include
1. Time Management & Prioritisation
1. Time Management & Prioritisation
- Filter, organise, and prioritise incoming requests for both Directors
- Manage interruptions from staff, suppliers, and clients
- Ensure only genuinely high-priority matters reach leadership
- Maintain structure during fast-paced or reactive workdays
- Protect strategic work time and reduce unnecessary distractions
2. Team & Operations Coordination
- Track staff presence (onsite, remote, leave, sickness)
- Maintain schedules, rotas, and team availability dashboards
- Communicate updates, reminders, and deadlines
- Prepare daily/weekly briefings or status summaries
- Monitor follow-up actions, commitments, and accountability
3. Communication & Email Management
- Triage, categorise, and prioritise emails for Directors and team members
- Draft responses and manage correspondence for approval
- Deal with routine staff and client queries where appropriate
- Provide daily summaries of key messages, decisions, and action points
- Maintain clear, searchable digital filing and documentation systems
4. Administrative & Operational Support
- Create reports, letters, proposals, presentations, and documentation
- Maintain shared files and organised data repositories
- Chase deadlines, actions, and overdue deliverables
- Coordinate travel, logistics & meetings schedule
- Assist with expenses, procurement requests, and minor purchases
5. Sales Support
- Maintain CRM data integrity and reporting outputs (CRM compliance by the sales team)
- Produce weekly sales pipeline summaries and KPI dashboards
- Prepare Directors for calls, meetings, and presentations
- Support client communication drafting, scheduling, and action tracking
- Assist in preparation of quotes, proposals, and commercial documents
6. Costing & Commercial Analysis (Primarily director 2)
- Assist with costing exercises, pricing, and commercial evaluations
- Maintain accurate reporting on margins, costs, and sales performance
- Prepare analysis and summaries for monthly/quarterly reviews
- Identify anomalies or discrepancies and escalate as needed
- Support costing-related communication with internal stakeholders
7. Workflow Coordination
- Manage task lists, priorities, and workflows for both Directors
- Drive operational efficiency by monitoring deadlines and deliverables
- Schedule meetings, leadership huddles, and client engagements
- Ensure documentation, communication, and actions are aligned across teams
What you'll get in return
will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
