Job type
PermanentLocation
ReadingWorking Pattern
Full-timeSpecialism
Personal Assistant / Executive AssistantsIndustry
ConstructionPay
Competitive salary
New PA role (12 month FTC)
This is a new role, working for a great organisation that is growing and requiring additional support to work within the team.
Job Summary
Provides PA and administrative support to two/three Consultants.
The role requires planning and management of diaries, visit planning, management of workflow process and documentation and overall contribution to the Business Support Team.
Contribution to the day-to-day housekeeping and administrative duties within the office.
The role requires planning and management of diaries, visit planning, management of workflow process and documentation and overall contribution to the Business Support Team.
Contribution to the day-to-day housekeeping and administrative duties within the office.
Skills and Qualifications
- GCSE/O’ level qualifications in English and Maths minimum
- Competent use of Microsoft Office suite programs (preferably Office 365)
Experience
Background in an administrative support or personal assistant role with the ability to demonstrate the following experience or skills:
- Complex diary management
- Time/task management and prioritisation
- Proactive planning and organisation of workflow processes
- Documentation production and proofreading
- Attention to detail
- Problem-solving and decision-making
- Team collaboration and engagement
- professionalism
Duties and Responsibilities
- Manage the diary and meeting schedules for nominated consultants, including internal meetings and client visits.
Ensuring meeting requests are responded to promptly. - Book business travel arrangements, including flights, transport, and overnight accommodation, where required.
- Maintain internal work logs and trackers, including task lists and project dashboards, keeping them updated daily.
- Communicate with other team members on workflow, reporting any delays or issues, tracking progress through to completion.
- Proofreading and formatting of all documentation, reports, risk assessments, audits and presentations, as required.
- Monitoring consultants' incoming and outgoing email and responding as required.
- Liaise with clients and business contacts in relation to meetings, visits, work delivery and scheduling of reports.
- Maintain an electronic filing system of documents and emails.
- Ensuring prompt invoicing is undertaken for expenses in relation to client work undertaken where applicable.
- Administering Consultant’s expenses.
- Undertaking client fee reviews for ongoing retained agreements.
- Undertake regular time reviews as required for retained agreements and one-off projects and ensure any overrun or underrun is fed into management reporting.
- Ensure team engagement through maintaining good working relationships with all team members.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
