Job type
PermanentLocation
ReadingWorking Pattern
Full-timeSpecialism
Personal Assistant / Executive AssistantsIndustry
ConstructionPay
Competitive salary
New Permanent PA role
Job Summary
Provides PA and administrative support for up to three Consultants and Senior Consultants.
The role requires planning and management of diaries, visit and resource planning, coordination of workflow, process and documentation and overall contribution to the Business Support Team.
The role requires planning and management of diaries, visit and resource planning, coordination of workflow, process and documentation and overall contribution to the Business Support Team.
Skills and Qualifications
- Higher Education standard preferred but not essential depending on vocational experience
- Advanced level use of Microsoft Office suite programs (preferably Office 365)
- Above average standard in Business English (grammar, vocabulary and reading comprehension) evidenced through an assessment
- Above average standard in Reasoning Test (logical, verbal and numerical) evidenced through an assessment
- Personal Profile to support responsibilities and company values evidenced through an assessment centre
Experience
Background in an executive or senior personal assistant role with the ability to demonstrate the following experience or skills:
- Complex diary management
- Time/task management and prioritisation
- Proactive planning and organisation of workflow processes
- Documentation production and proofreading
- Attention to detail
- Problem-solving and decision-making
- Team collaboration and engagement
- professionalism
Duties and Responsibilities
- Manage the diary and meeting schedules for nominated consultants, including internal meetings and Senior Management Team/Board meetings.
Ensuring meeting requests are responded to promptly. - Book business travel arrangements, including flights, transport, and overnight accommodation, where required.
- Maintain internal work logs and trackers, including task lists and project dashboards, keeping them updated daily.
- Proofreading and formatting of all correspondence, reports, drafting letters and proposals from templates, as required.
- Monitoring consultants' incoming and outgoing email and responding as required.
- Liaise with clients and business contacts in relation to meetings, visits, work delivery and scheduling of reports.
- Maintain an electronic filing system of documents and emails.
- Ensuring prompt invoicing is undertaken for project work for new clients and additional work for existing clients where required.
- Administering Consultant’s expenses.
- Undertaking client fee reviews for ongoing retained agreements.
- Undertake regular time reviews as required for retained agreements and one-off projects and ensure any overrun or underrun is fed into management reporting.
- Ensure team engagement through maintaining good working relationships with the Senior Management Team
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
