Explore and Apply for Office Administrator jobs in Bristol, United Kingdom

Your new company

Your new role

• To be responsible for the smooth running of the Centre Office on a day-to-day basis
• Absence/attendance records for both pupils and staff, to include updating and maintaining accurate records, e.g., Bromcom in accordance with LA procedures on the appropriate weekly returns form.
• Liaison with Family Support Worker to assist with attendance procedures and Fast Track
• Obtaining quotes, sourcing materials and commissioning suppliers in compliance with council policy/guidelines
• Producing confidential work for the Centre such as confidential reports and liaison with other agencies as appropriate.
• Dealing with enquiries as appropriate to facilitate speedy and effective communication.
• Initial set-up and maintenance and monitoring of pupils and confidential data
• Making arrangements for pupil transport (e.g., taxi/bus) within the context of school needs, the keeping of accurate records on standard forms and weekly/monthly returns to Travel Assist.
• The inputting of data/information into School and Centre databases
• Administration related to safeguarding, e.g., visitors, DBS processes, shielding of information ensuring relevant and required information is sent to the School Management Office (SMO).
• Maintenance of VMS (Visitors Management System), carrying out safeguarding checks as per school policy and procedures.
• Dealing with ICT related requests and issues for staff and pupils
• To contribute and take part in training and CPD of other office staff
• Telephone and reception duties, retrieval and distribution of emails, preparation and maintenance of files, keeping diaries and daybooks, photocopying and data processing, e.g. using Excel, Access, Word etc.
• Monitoring capitation expenditure against budgetary planning, using spreadsheets.
• Placing orders and keeping appropriate financial records using spreadsheets

What you'll need to succeed

It will be a fast-paced and challenging role. The staff team are creative, resilient, and passionate about all the challenges and rewards of working to support children.
To succeed you will:

• School office experience is essential
• Have an excellent standard of literacy and numeracy
• Have management or senior administrative experience within a busy office
• Have a high level of IT skills and experience working with MS Office and MIS systems
• Be highly organised and have excellent attention to detail
• Be always discrete and professional, as you will be dealing with highly sensitive information

We will require recent satisfactory references carrying out this role. You will also have a current enhanced DBS in order to start the placement immediately.
This is an exciting opportunity for a hard-working administrator to progress in their career.

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.