Job type
PermanentLocation
NottinghamWorking Pattern
Full-timeSpecialism
Specialist AdministratorsIndustry
ConstructionPay
£26-£35k DOE
Maintenance Administrator Salary up to £35k DOE Nottingham City Centre
Your new company
We are seeking a proactive and highly organised Property Maintenance Administrator to join our growing team. This role is essential in ensuring smooth day-to-day operations of our property construction and maintenance business, from scheduling work and client communications to administrative support and social media management. You will play a key part in coordinating our workforce, maintaining positive client relationships, and helping drive business growth through targeted marketing initiatives.
Your new role
Scheduling & Operational Coordination
- Coordinate and schedule property construction and maintenance works with clients and internal teams.
- Ensure subcontractors/employees are assigned to the correct jobs and are on-site as scheduled.
- Liaise with clients to confirm work dates, provide updates on progress, and respond to queries.
- Monitor ongoing work and update relevant parties as projects progress or change.
Client, Financial & Supplier Administration
- Raise and send accurate sales invoices to clients promptly following job completion, along with interim invoices where required.
- Follow up on outstanding payments in line with the credit control policy.
- Log and track all client enquiries, assigning follow-up tasks and actions.
- Ensure the Director attends site visits for quotations as required, with timely reminders and itinerary updates.
- Send formal quotes to clients and follow up to gain feedback or approvals.
- Maintain detailed records of quotes, job acceptances, or rejections.
- Ensure all suppliers and subcontractors provide up-to-date copies of their insurance certificates and/or qualifications.
- Approve supplier and subcontractor invoices and assign to projects.
Marketing & Social Media
- Manage the company’s social media accounts (e.g. LinkedIn).
- Share engaging updates of recently completed projects.
- Plan and implement targeted marketing campaigns in key focus areas.
- Monitor engagement and performance of social media campaigns and adjust strategies as needed.
- Update the company website with new projects and completed works.
What you'll need to succeed
Proven experience in an administrative, coordination or scheduling role (preferably in construction, maintenance, or trades).
- Strong customer service skills and confident telephone manner.
- Excellent time management and organisational abilities.
- High attention to detail with a proactive approach to problem-solving.
- Familiarity with invoicing software and social media platforms.
- Ability to manage multiple priorities and meet deadlines.
- Proven ability to manage challenging situations and handle difficult stakeholders, both within the organisation and externally, with professionalism and diplomacy.
- Competency in Microsoft Office.
Desirable Attributes:
- Experience using job management or CRM software.
- Basic graphic design or content creation skills for social media.
- A genuine interest in property, maintenance, or construction services.
What you'll get in return
- A varied and rewarding role in a supportive team.
- Opportunities for professional development.
- Flexibility and autonomy in your daily work.
- The chance to be involved in the growth and reputation of a local property business.
- 25 days annual leave increases to 28 based on length of service.
- Nuffield Health Assessments based on length of service
- Additional pension contributions based on length of service
- Death in service at 4 x salary
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
