Secretary - Legal

Your new company

Hays are delighted to be working with a well known law firm in Leeds City Centre.

Your new role

• Coordinating administration of the Employment Commercial team including:
  • Diary management / arranging meetings
  • Coordinating team diaries and arranging travel
  • Opening of client files
  • Ensuring regular and efficient billing and monitoring retainer arrangements
• Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Maintain database with client and contact details
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conferences
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Working with teams, including in particular business development, in promoting the interests of business
• Draft correspondence and prepare standard documentation from audio/copy
• Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role

What you'll need to succeed

• Previous experience working in a legal environment
• Willingness to travel and support at external events when required
• Fast and accurate typing speeds

• Previous experience using a case management system
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
• Proficient in diary management; meeting arrangements, telephone and email communication

What you'll get in return

• 25 days’ annual leave
• Birthday privilege day and Christmas shutdown
• Holiday buy, sell and carryover scheme
• BUPA
• Homeworking equipment
• Flexible pension scheme
• Enhanced family leave policies
• Annual travel season ticket loan
• Hybrid working and dress for your daily policy
• Bespoke training and development opportunities

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.