Your new company

Hays Recruitment is delighted to be supporting a client within the legal industry on an exclusive basis. This company is looking for a legal secretary to join their growing team in the Centre of Newcastle.

Your new role

• In conjunction with the fee earner, organise and prioritise workload on an ongoing basis;
• Maintain partners' diaries / be aware of partners' day-to-day commitments, and identify and resolve potential scheduling conflicts
• Manage, collate and submit the necessary forms for claiming partners' expenses
• Liaise with clients and take instructions, creating and maintaining information relating to clients and their matters;
• Liaise with finance to prepare and produce regular financial reports, and work with partners to monitor financial performance
• Prompt and assist in raising invoices on a regular and appropriate basis;
• Arranging meetings and organising team diaries; and liaising with marketing and events teams on planning and arranging business development events
• Regular telephone and email contact with colleagues and external clients
• Assisting with fee-earning duties, including preparing court bundles, drafting documentation, and conducting searches of public registers
• Liaising with the finance department to co-ordinate receipt and payment of client money
• Opening files in a timely manner, ensuring all relevant money laundering documentation is completed to comply with SRA requirements; and engagement letters are prepared and followed-up on a regular basis upon opening of new matters
• Liaise with and manage the duties and capacity of the supporting administration team
• Complete general ad hoc administrative duties, including filing, photocopying and scanning as and when required by the team

What you'll need to succeed

• Experienced Legal Secretary, or a junior Secretary looking to develop their skills within a legal environment
• Efficient and capable of working to deadlines; and managing the deadlines of others
• Self-motivated and able to use initiative without being prompted
• Excellent organisational and time management skills, and management of others
• Attention to detail, with the confidence to challenge and query peers
• Strong communication and interpersonal skills; confident with both written and telephone contact to establish a professional rapport with colleagues and clients
• Proficient in Microsoft Office and other IT packages, and experience of online legal resources such as PLC, Land Registry, Companies House

What you'll get in return

• Great benefits package
• 25 days annual leave plus bank holidays
• 09.00-17.50
• Hybrid working
• 37.5 hours per week
• Up to £32,000

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.