Job type
TemporaryLocation
LisburnWorking Pattern
Full-timeSpecialism
AdministratorsIndustry
Government & Public ServicesPay
£12.31 per hour
Band 3 Administrative Assistant with Secretarial Duties, Lisburn, £12.31 per hour
Your new company
A public sector organisation is recruiting for a Band 3 Administrative Assistant with Secretarial Duties based in Lisburn.
Your new role
As an Administrative Assistant (Band 3), you will provide a wide range of administrative and secretarial support to ensure the efficient delivery of services. Your responsibilities will include:
- Managing appointments and scheduling to optimise service capacity.
- Handling internal and external referrals and maintaining accurate records.
- Typing reports, letters, and meeting minutes as required.
- Using various IT systems to input and retrieve data, ensuring accuracy and confidentiality.
- Coordinating patient-related services such as interpreters and movement requests.
- Maintaining filing systems and supporting general office duties including photocopying, scanning, and sorting mail.
- Assisting with training new administrative staff and providing cover during absences.
- Participating in team meetings and contributing to service improvement initiatives.
This role requires flexibility to work across different locations within the organisation.
What you'll need to succeed
To be considered for this role, you will need:
- Essential Criteria:
- 4 GCSEs (Grades A–C) including English Language, or NVQ Level 2 in Administration, or 2 years’ relevant administrative experience.
- At least 1 year of secretarial/administrative experience.
- Proficiency in Microsoft Office packages (Word, Excel, Outlook).
- A full UK driving licence and access to a vehicle (reasonable adjustments will be considered for applicants with disabilities).
- Skills and Attributes:
- Strong organisational skills and ability to prioritise workload.
- Excellent communication skills and attention to detail.
- Ability to work independently and as part of a team.
- Knowledge of GDPR and data protection principles.
Desirable experience includes using computerised databases and managing office systems such as diaries and filing.
What you'll get in return
- Based in Lisburn
- £12.31 per hour
- Temporary with possible extension
- Monday – Friday/ 9AM–5PM
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
