Your new company

I am working with a global leader in the contact lens industry, dedicated to improving the way people see each day. With a strong commitment to scientific and technological innovation, they manufacture a wide range of soft contact lenses that cater to various vision needs. Operating in over 130 countries, they provide high-quality products and services to millions of people worldwide. Their mission is to bring a better vision to the world through dedication, expertise, and leadership in the eye-care industry.

Your new role

I am seeking an Executive Assistant to provide comprehensive, administrative and organisational support to the SVP, Global Distribution Operations and Senior Management team.
This role involves leading global activities, managing internal and external communications is essential, and coordinating meetings and events. The ideal candidate will have excellent judgement, strong communication skills, and the ability to handle multiple priorities with confidentiality and discretion. Experience in independently managing projects from start to finish is essential.

• Perform general administrative duties for the SVP, Global Distribution Operations and team, including meeting coordination, minute-taking, and presentation creation.
• Develop and execute the Global Distribution Operations communication strategy, ensuring consistency and improving employee communication.
• Proactively seek new techniques and technologies to enhance employee communications.
• Post-company events, successes, and employee achievements on social media.
• Facilitate smooth communication between the SVP, Global Distribution, and internal departments, maintaining credibility and support with senior management.
• Keep the SVP informed of upcoming commitments and responsibilities, following up as needed.
• Manage a calendar of meetings, setting priorities based on guidelines.
• Maintain and distribute key documents such as email lists, organisation charts, and site overviews.
• Prioritise conflicting needs, handle matters proactively, and ensure project completion under deadline pressures.
• Book travel and accommodation for senior managers and visitors.
• Arrange entertainment and team-building events.
• Coordinate off-site conferences, including planning meetings, distributing information, and creating agendas.
• Oversee staff rewards, dealing with suppliers, placing orders, and coordinating distribution.
• Perform any other reasonable duties as required by the line manager.

What you'll need to succeed

• You will be an experienced Executive Assistant with excellent PA qualifications
• Handle confidential and sensitive information appropriately
• Problem-solving and multitasking skills
• Proficient in Microsoft Office (Outlook, Word, PowerPoint)
• High energy and drive
• Accurate and high-quality work
• Ability to work with people at all levels globally
• Skills in creating reports, presentations, and newsletters
• Friendly yet professional demeanour
• Strong organisational skills
• Knowledge of InDesign is a plus, but not required.

• Office-based
• Prolonged sitting and computer usage

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.