Job type
TemporaryLocation
BallymenaWorking Pattern
Full-timeSpecialism
AdministratorsIndustry
Government & Public ServicesPay
• £13.03 per hour as MSA and £17.09 per hour as PA
Members Services Administrator and PA to the Mayor (Ballymena), full-time, temporary
Your New Company
Hays are partnering with a public sector organisation to recruit a temporary full-time Members Services Administrator including 2 days as PA to the Mayor to provide a dedicated comprehensive, confidential administrative, clerical and secretarial service to the Mayor and Deputy Mayor.
Your New Role
As Members Service Administrator:
Hays are partnering with a public sector organisation to recruit a temporary full-time Members Services Administrator including 2 days as PA to the Mayor to provide a dedicated comprehensive, confidential administrative, clerical and secretarial service to the Mayor and Deputy Mayor.
Your New Role
As Members Service Administrator:
- Provide general administrative support across office departments.
- Maintain logs and produce weekly monitoring reports.
- Process incoming mail and secure cheques/cash for Finance and Governance.
- Assist with cost analysis of conference and event expenditures.
- Organise civic/ceremonial functions and departmental events.
- Contribute to the Department Business Plan and Service Plans.
As PA to the Mayor:
- Provide comprehensive administrative, clerical, and secretarial support to the Mayor and Deputy Mayor.
- Manage the Mayor’s Office diary, including appointments, receptions, and travel arrangements.
- Handle financial processing, record-keeping, and budget monitoring for the Mayor’s Office.
- Collaborate with the Council’s Communications Team for press coverage and website updates.
- Maintain and update the Mayor’s Office filing system.
What You’ll Need to Succeed
- Minimum of 2 A Levels (Grade A – C)
- Two years’ relevant administrative experience as a PA to a Senior Manager
- Two years’ experience in successful diary management, dealing with correspondence and drafting quality written responses, working with a wide range of stakeholders and the ability to work in a political environment
- Qualification demonstrating competency in working with office technology (e.g. word processing or typewriting)
- Competent in use of Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Full current driving licence valid in the UK and access to a vehicle
What You’ll get in Return
- £13.03 per hour as MSA and £17.09 per hour as PA
- 37 hours per week - 3 days as Members Service Administrator + 2 days as PA
- Temporary post until 30th of November with possible extension
- Located in Ballymena
- Online timesheets with weekly pay
- Access to retailer discounts
- Access to thousands of learning and development courses
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
