Our central government client is looking for an Administration Officer to join their team on a 6-month contract.

This role will be a day shift role following a 4 on 4 off pattern starting from 7am- 19:30pm. You will need to be on site at the Sevington border facility for all shifts.

About the role:

Border Inspection Coordination:
• Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements.
• Manage schedules for inspections, consulting with BCP teams and relevant authorities.
• Function as the primary interface between drivers and onsite operations.
• Efficiently manage the booking-in process on the PINC system.
• Provide necessary authorisation on the PINC system for drivers to exit the site.
• Allocate appropriate sheds and bays to incoming drivers.
• Oversee the post-inspection process to ensure compliance.
• Ensure all relevant information is accurately recorded and cleared down from systems.
• Ensure a systematic clearing of all data and systems post-inspection.

Front of House Reception:
• Greet and assist visitors, ensuring a positive and professional first impression at the BCP.
• Manage the front desk, handling enquiries, and directing individuals to the appropriate departments.
Coordination and Liaison:
• Interface with traffic marshals to facilitate smooth traffic flow.
• Collaborate with K&N to ensure seamless operations.
• Liaise with inspection authorities to coordinate inspection processes.
• Communicate effectively with HMRC to address any regulatory requirements.

Record Keeping:
Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports.

Communication with Border Agencies:

• Facilitate effective communication between the BCP and other agencies involved in border security.
• Ensure timely and accurate dissemination of information related to inspections at BCP.

Policy Implementation and Compliance:
• Assist in implementing and enforcing BCP policies and procedures, where applicable.
• Stay informed about changes in BCP regulations and ensure adherence to relevant policies.

Cross-Departmental Collaboration for Emergency Response:

•Coordinate administrative aspects of emergency response plans at the BCP.
• Collaborate with different departments to ensure a coordinated and efficient response during emergencies.

Team Collaboration:
• Collaborate with colleagues to achieve operational excellence.
• Support other front-of-house staff in handling their responsibilities as needed.

Qualification and Experience:
• Previous experience in front of house and administrative roles.
• Familiarity with governmental or public sector administrative procedures.
• Basic IT literacy required.

Competencies:
•Attention to Detail
• Time Management
• Problem Solving
• Teamwork and Collaboration
• Adaptability
• Integrity and Professionalism
• Understanding of Border Control Post processes
• Emergency Response Coordination

In return, you will receive the opportunity to support a major government department. The possibility to work on a 6-month contract paying up to £16.36 per hour.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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