Your new company

A vibrant and fast paced organisation in London is looking for a Workplace Coordinator to join their team. This is a full-time, office-based role, Monday to Friday, 9:00- 17:30. You’ll be part of a collaborative environment where creating a great workplace experience really matters. This role is considering applications immediately.

Your new role

As the Workplace Coordinator, you’ll be the go to person for keeping the office running. smoothly. From making sure everything’s in place for a productive day to supporting events and welcoming new hires, you’ll play a key part in shaping the day to day experience for everyone in the office.

Responsibilities:

• Keeping the office clean, organised, and fully stocked
• Managing deliveries and coordinating with vendors
• Handling repairs and maintenance, and working with building staff
• Setting up furniture and space for meetings and events
• Taking care of minor fixes e.g. hanging artwork or adjusting desks
• Managing mail, messenger services, and security access
• Responding to facilities requests
• Sharing updates and announcements across Slack and other channels
• Giving office tours and setting up desks for new starters
• Supporting cross team projects and helping improve how things run
• Helping document processes and keeping internal guides up to date

What you'll need to succeed

You’ve got experience in office coordination, and you’re someone who takes pride in creating a great environment for others. You’re organised, proactive, and happy to roll up your sleeves when needed.

Here’s what will help you thrive:

• A strong customer service mindset and great people skills

• Clear and professional communication, especially in writing

• A team first attitude and confidence working with vendors

• Sharp attention to detail and a knack for logistics

• Problem solving skills and the ability to work independently

• Flexibility to work the occasional early morning or evening (about twice a month)

It would also be beneficial if the you’re familiar with Zoom, Mac OS, Slack, G Suite, or AV equipment, or if you’ve got a passion for education or process improvement.

What you'll get in return

In addition to a competitive hourly rate, you will be paid weekly through an efficient online timesheet process and will also receive expert advice from a Hays consultant providing support and guidance throughout the duration of your contract. This is an excellent opportunity to utilise your skills and gain hands on experience in a large and busy working environment. You will receive bespoke in-house training and will be closely guided to your success.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.