Job Overview:

We are looking for Team Assistant who will provide high-quality administrative and operational support to the Global Medical Rare Diseases team and the Global Medical Affairs. The role works closely with the Executive Assistant and ensures smooth day-to-day operations, coordination, and execution of team activities.

Location: Paddington 3 days onsite and 2 days remote

Type: Full-Time (37.5 hours working)

Contract: 6 Months

Pay Rate: £24-30 per hour

Key Responsibilities

• Manage purchase requisitions and purchase orders
• Coordinate contract processing and signatures (e.g., Adobe Sign)
• Set up new suppliers in partnership with Procurement (e.g., Ariba)
• Support goods receipting and tracking budget spend
• Maintain accurate operational records and tracking systems
• Organise and coordinate key meetings (MEG & RD Leadership meetings)
• Manage meeting logistics, agendas, and documentation distribution
• Attend meetings and take minutes where required
• Manage calendars, scheduling, and diary coordination
• Coordinate with administrative teams across the organisation
• Act as back-up for the Executive Assistant when needed
• Arrange travel, itineraries, and visitor logistics
• Review and process expense claims (e.g., Concur)
• Engage proactively with internal and external stakeholders
• Support timely delivery of projects and team deliverables
• Assist in preparation of business documentation
• Contribute to process improvements and operational efficiency

Education & Experience

• Minimum: Administrative experience
• Preferred: Degree or relevant administrative qualification
• Experience Required:
• 4+ years in administrative support (Director-level or similar)
• Experience in finance/procurement processes
• Event planning and coordination experience
• Experience working across large organisations
• Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
• Preferred: Experience in the pharmaceutical or healthcare sector

How to Apply: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.