Your new company

You will be working for Hays as a systems and data administrator for one of our facility management clients until November 2026. This role is full-time, 40 hours a week 8am-5pm and the client supports remote working following an initial training period in Leeds. You will be required to travel to Leeds on occasion, so this role would best suit candidates who can easily commute into Leeds City Centre as required.

This is not a technical maintenance role – it is focused on administration, systems, and data accuracy.

Your new role

Updating and maintaining records in a CAFM / CMMS system
Processing planned maintenance (PPM) changes as instructed
Managing large volumes of system updates accurately and consistently
Keeping maintenance and asset data up to date and well-organised
Supporting the team to reduce backlogs and improve data quality
Following clear processes and written instructions
Tracking your work and keeping simple records of completed tasks

What you'll need to succeed

Essential experience:

Administration experience within facilities, maintenance, property, or a similar environment
Experience using a CAFM or CMMS system
Confidence working with data, system records, and structured information
Experience handling high‑volume administration work with strong attention to detail

Essential skills:

Accurate, methodical, and well-organised
Comfortable working with systems and repetitive tasks
Able to follow processes and instructions carefully
Good time‑management and prioritisation skills

Desirable (but not essential):

Experience working with planned preventative maintenance (PPM) records
Experience supporting data clean‑up or backlog clearance
Basic understanding of maintenance or asset data

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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