Your new company

Swindon based employer

Your new role

As a Sales Administrator you’ll get on-the-job training and real responsibility from day one. The Sales & Marketing team look after our customers and help them through one of the most important parts of their lives, finding and buying a new home. We pride ourselves on putting customers first, and Sales and Marketing are a key part in making that vision a reality.

You will be expected to:

• Keep the customer at the heart of everything we do ensuring excellent customer service.
• Support the Sales team by providing effective administrative support: coordinating all necessary paperwork for sales progression and completing list of weekly and monthly and ad-hoc reports when required.
• Assist the Sales department in completing client extras orders on time and with correct payment, monitoring and processing refunds on behalf of the Sales team.
• Support with weekly and monthly reports e.g. reservations; overdue contracts; legal completion statistics; data schedules; revenues; availability; releases; costs; deposits, etc and ensuring that the reports are completed on time.
• Liaise with internal/external customers, suppliers and service providers to coordinate works and ensure a smooth workflow between departments and with Head Office. Assisting in organising and facilitating events when required. Coordinating Sales meetings and Divisional Sales visits.
• Manage and maintain relevant online filing systems and databases in accordance with GDPR.
• Complete reports as and when required in line with compliance and audit requirements. Monitoring of Sales office Health and Safety documentation.
• Oversee the order process for the team, which may involve requesting and keeping track of purchase orders, ordering equipment, uniforms and any ad-hoc items, booking training and travel for the wider team as and when required, and raising payment requests.
• Perform general office administration tasks and other appropriate ad hoc duties as and when required to meet the needs of the department – e.g. digital filing, photocopying, directing telephone calls.

The cover needed will be for 3 x days a week 10am-4pm (exact days TBC but we area looking at Thursday-Saturday at the moment) with the potential to cover extra days as and when needed.
We are having inductions to the site on 28th Nov, having a launch event on 3rd Dec, and opening the sales suite from 4tht Dec so ideally we’d like the cover to start at least a week prior to the 1st Dec

What you'll need to succeed

• IT literate – intermediate level of proficiency with Microsoft Office programmes including Outlook, Word, Excel and Dynamics.
• Professional and proficient manner when dealing with internal and external parties.
• Forward thinking approach.
• Attention to detail.
• Proactive and able to prioritise workload.
• Flexible in terms of workload.

What you'll get in return

• Great hourly rate.

• Parking.
• Friendly team to work with.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF