Located in Reception and reporting to the HR, H&S Manager

Responsibilities will include:

TELEPHONES – Answering and transferring calls, paging and taking messages
VISITORS – Update the Visio Welcome Screen when required, greeting visitors, advising H&S Policy, ensuring visitors sign in and issue visitors badge, informing host that their visitor(s) are on site, making visitors tea/coffee, providing PPE if required.
POST - Opening and date stamping incoming post for BMPE, PPC, franking and logging all outgoing post, preparing small packages and parcels for despatch, receiving packages from couriers and distributing to correct addressees
ADMIN - General duties as required including: Typing letters, meeting notes, notices etc Monitoring and updating daily attendance records in Equator and on the Outlook calendar Monitoring holidays/absences on Equator and printing employees’ holiday sheet when requested New starter information input in Equator Weekly clockings review from Equator for Payroll Booking and controlling use of Meeting Rooms via Outlook Maintaining Stationery Room and keeping stock levels, ordering stationery Other admin tasks such as filing, laminating, binding, shredding as required Assisting in co-ordinating events such as Christmas Party, raffles etc P
URCHASE ORDERS - Transferring Order Requisitions to Purchase Orders on Syspro, amending Purchase Orders, issuing Purchase Orders to buyers/originators, booking items in in Syspro
HEALTH & SAFETY - Fire Alarm Undertake Roll Call for Reception Assembly Point, liaise with Fire Safety Officer when complete

The successful candidate must be able to demonstrate the following:

Have a pleasant and persuasive telephone manner, able to communicate with people at all levels Able to work own initiative with minimum supervision, enthusiastic and willing to learn Strong organisational skills Computer Literate - Word, Excel, Access and Publisher Be able to maintain confidentiality at all times Pay attention to detail and accuracy Ability to prioritise and work to strict guidelines and timescales Resilient, organised, determined, confident yet professional.