Office Manager
JOB_52604324610326Job type
PermanentLocation
Hemel HempsteadWorking Pattern
Full-timeSpecialism
Office And Administration ManagementIndustry
ConstructionPay
30000 Plus
Office management duties, Sage 50, handling invoices and purchase orders
Your new company
An opportunity to work for a growing organisation based in Hemel Hempstead. This organisation specialises in creating innovative and functional commercial interiors, with a strong reputation built since 1978.Your new role
Are you a detail-oriented professional with a strong background in finance and office management? My client is looking for an Office Manager to join their team and ensure a smooth operation.
Financial Management:
Utilise Sage 50 and Construction Manager systems for financial operations
Handle sales invoicing and purchase orders via Construction Manager
Collate invoices against accounts on Sage for both sales and purchases
Process payments to Sage, ensuring they are pushed into Construction Manager
Manage nominal codes and VAT codes
Send profit reports to the accounts team
Conduct bank reconciliations and manage credit control, including debt management. Process VAT payments and monthly payments
Analyse credit card statements
Handle payroll information and liaise with an outsourced payroll company
Ensure salaries and expenses are accurately covered
Gain full knowledge of subcontractors, verified by HMRC, and understand reverse VAT
Administrative / Office management duties
Deal with emails and calls efficiently
Work with links to portal systems and manage journals
Collaborate with the external audit team
Manage paperwork, ensuring it is accurately added to the system
Oversee purchasing, suppliers, and contractors
Look after purchase invoices
Handle telephone enquiries and work with prospective clients, forwarding enquiries to the Managing Director
Use a company mobile phone for work-related communications
Perform general office management tasks.
Ensure the smooth operation of the office environment
Become first aid trained to support office safety
What you'll need to succeed
- Proficient in using Sage 50
- Previous office management experience
- Construction Manager systems knowledge is desirable
- Strong understanding of financial processes, including invoicing, payments, and VAT.
- Excellent organisational and administrative skills.
- The ability to manage multiple tasks and prioritise effectively
- Strong communication skills, both written and verbal
- Experience of dealing with subcontractors and understanding HMRC regulations.
- The ability to work independently and as part of a team.
- First aid training is desirable
What you'll get in return
Flexible working hours
Company mobile phone
Company pension
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Office ManagerJOB_526043246103262024-09-262024-12-25
Talk to Lisa North, the specialist consultant managing this position
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JOB_52604324610326