Your new company

Our well-established client is seeking a proactive and highly organised Office Assistant to provide essential administrative and operational support within a busy professional services environment. This is a predominantly office-based role, where you will play a key part in supporting staff, managing Partner diaries, and ensuring the smooth day-to-day running of the office. Exceptional client service and a collaborative approach are at the heart of this role.

Your new role

• Continuously assess and improve office processes and report findings to the Office Manager
• Deliver high-quality front-of-house service and maintain a professional office environment
• Support daily facilities operations to ensure a clean, safe, and welcoming workspace
• Assist with the implementation of Health & Safety policies
• First aid, incident reporting, fire drills and office inspections.
• New team member inductions whilst providing feedback to the Office Manager
• Coordinate visitor and contractor access
• Conduct Right to Work checks and support onboarding processes
• Provide basic IT troubleshooting and escalate issues as needed
• Operate the office switchboard and manage incoming calls
• Organise and support local office events in collaboration with the events team
• Manage incoming and outgoing post and courier services
• Provide diary management support to partners – scheduling meetings and managing logistics, coordinating virtual meeting requirements (e.g., MS Teams), solving scheduling conflicts and proactively managing calendars.

What you'll need to succeed

• Proven experience in a similar administrative or office support role
• Familiarity with health and safety compliance in the workplace
• Excellent attention to detail and strong organisational skills
• Ability to multitask and manage competing priorities effectively
• Strong problem-solving skills and a proactive mindset
• Outstanding communication and interpersonal abilities
• A collaborative team player with a client-focused approach
• Flexible and calm under pressure
• Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.