Job Summary

Role: Hearings Coordinator
Length: 3 months
Location: London
Working Pattern: Hybrid, minimum 2 days in the office per week
Hours: 35 hours, there is flexibility around times; Core hours: 10am–3pm.

Our client is a regulatory body who are looking for a Hearings Coordinator based in London, on a hybrid contract to start as soon as possible. This position plays a central role in the provision of coordinated administrative support before and after hearings to enable the organisation's committees to carry out their functions. You will be required to identify and resolve problems which arise during the run-up to hearings and post-hearing administration. The post holder will take part in developing new working methods to address new areas of work or to streamline or rationalise existing activity.

Your new role

• Preparation of appropriate prehearing documentation for upcoming hearings by liaising with panel members, hearings listing staff and internal and external legal teams.
• Contribute to the process of checking conflicts of interest for Panellists
• Undertake appropriate post-hearings correspondence and assist colleagues with non-standard paperwork
• Document publications on the website and Register, ensuring consistency of text and adhering to GDPR guidelines
• Identifying, resolving and/or escalating issues that might lead to problems or delays in hearings and informing the relevant parties
• Coordinating the listing and support for relevant parties to appeals made to the Registration and Specialist list appeal panels. Providing support from receipt though to a hearing, including bundle creation and distribution and booking of panel members and advisers.
• Creating, receipting and troubleshooting Purchase Orders for Legal Advisers
• Dealing with Hearings enquiries from members of the public and registrants
• Database (CRM) updating, quality control and reporting for external organisations
• Assist in the development of guidance and standard procedure.
• Identifying and taking part in improvement projects around hearings work and processes
• Peer checking of colleagues’ work to ensure quality control
• Ad hoc cover of Hearings reception
• Undertake any other tasks equivalent to the role.

What you'll need to succeed

• Experience of administration.
• Able to understand, interpret and apply relevant procedures, including legislation and regulations applying to regulatory bodies and equivalent.
• Ability to work creatively and solve problems within a clearly defined procedural framework.
• Identifying where processes need updating due to new circumstances and working with colleagues to develop new standardised work processes
• Excellent written and verbal/interpersonal communication skills in order to read, understand and draft correspondence in response to complex documentation and legal advice and in order to liaise with a range of internal and external contacts, including panellists, advisers, registrants and appellants.
• Investigative and analytical thinking skills.
• Ability to contribute to procedure development and implementation
• IT skills, including word-processing, databases, spreadsheets and internet research as well as the ability to use data for reporting purposes.
• Ability to work sensitively with confidential information.
• Ability to plan and prioritise own and teamwork, including monitoring key tasks and meeting strict deadlines, and adapting to unexpected developments.
• Commitment to teamwork.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.