Your new company

Hays are working with a local academy who require some temporary cover within their accounts department.

Your new role

• Review the purchase ledger to identify duplicate or inactive suppliers.
• Verify supplier information and process any required updates.
• Support the review of open purchase orders across the trust, confirming whether commitments remain active and closing orders that are no longer needed.
• Continuously monitor suppliers and purchasing activity to ensure best value.
• Handle supplier queries via phone and email.
• Check orders against delivery notes and report any discrepancies.
• Liaise with staff and suppliers regarding the return of faulty goods or incorrect deliveries.
• Scan, match, and process supplier invoices against purchase orders, entering data into the finance system for payment.
• Request credit notes from suppliers and record them accurately in the finance system.
• Scan, match, and process credit notes, ensuring correct coding.
• Print barcodes for invoice scanning.
• Scan invoices and upload them to the finance system.
• Resolve discrepancies between invoices and purchase orders.
• Ensure authorised invoices are returned promptly by staff.
• Maintain organised filing of orders, invoices, and supplier statements.
• Raise sales invoices and carry out credit control duties.

What you'll need to succeed

• Ability to build effective working relationships with internal and external contacts
• Ability to organise your own workload, work under pressure and be responsive
• Ability to use initiative to achieve set deadlines and resolve conflicting priorities
• Ability to work as part of a team

What you'll get in return

• Hybrid working (Mondays and Fridays home-based)
• Parking on site

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.