Your new company

The Role will be based in a school in Sheffield which you would have a choice of two which you can be based out of. You also have the choice to have hybrid work or fully work from home but they would prefer if you came in to the school.

Your new role

• Coordinate the annual PPM programme in accordance with the contract obligations and statutory requirements.
• Allocate PPM tasks within the CAFM system and monitor completion performance.
• Track overdue or non-compliant tasks and escalate risks to the Contract Lead.
• Ensure service sheets, certificates and statutory documentation are received, reviewed and uploaded into relevant systems in line with audit requirements.
• Maintain compliance registers (e.g. Fire, Water, Gas, Electrical, Lifts).
• Support compliance reporting and evidence collation for monthly performance reviews.

• Oversee allocation and tracking of reactive works to ensure response and rectification times align with Payment Mechanism thresholds.
• Monitor works progress and escalate potential breaches to avoid service failure deductions.
• Ensure evidence is captured and stored to mitigate performance deductions where appropriate.
• Review and update open reactive orders where applicable.
• Review job closures for accuracy and documentation completeness.
• Management of the extension of time requests for reactive maintenance.

• PPM completion
• Reactive response times
• Helpdesk performance (where applicable)
• Deduction risk logs
• Support preparation of monthly performance reports.
• Provide supporting documentation to defend or challenge performance deductions.
• Assist in reviewing service failure notifications.

• Raise and manage Contractor Purchase Agreement (CPA) and purchase orders in line with Kier governance processes.
• Coordinating and generating works quotations as required.
• Ensure correct cost allocation (Hard FM, Soft FM, Lifecycle, Variations).
• Update fixed and variable cost trackers.
• Support invoice validation and goods receipting.
• Completion of work in progress (WIP) applications.
• Maintain variation logs and support change control documentation.
• Managing the authority damage process as applicable.

• Tracking of lifecycle replacement programmes.
• Maintain lifecycle forecast spreadsheets and supporting evidence files.
• Coordinate contractor delivery of lifecycle works.
• Ensure asset records are updated following replacement or refurbishment works.
• Maintain accurate long-term asset history to support handback obligations.
• File statutory certificates, service reports and O&M documentation.
• Maintain digital document control systems.
• Ensure version control and consistent document naming conventions.
• Project file archiving of H&S records

• Coordinate contractor visits, access arrangements, and site logistics.
• Ensure Risk assessment and method statements (RAMS), insurances and competency documentation are received and approved prior to attendance.
• Support audit readiness by maintaining structured document control systems.

• Prepare operational data for monthly performance meetings.
• Assist in compiling contractual reporting requirements.
• Provide data analysis to identify trends and risks.
• Support the Contract Manager during client meetings e.g. note taking.
• Maintain clear audit trails of contractual communications

What you'll need to succeed

• Strong working knowledge of Microsoft Office Package 365. Proficient in the use and application of data analytics, including Microsoft Package. MS Excel, PowerBI, etc, to generate reporting.
• Previous experience working in a similar role within an Facilities Management environment
• Experience working within a CAFM system (e.g. MRI Evolution, Concerto, Maximo or similar).
• Ability to manage structured digital filing systems aligned to audit standards.
• Highly organised and process driven and the ability to manage and prioritise multiple tasks effectively.
• Strong attention to detail and audit awareness.
• Confident communicator with contractors and client representatives.
• Able to prioritise in a performance-sensitive environment.
• Proficient in data analytics and interpreting data to identify key trends.
• Fully conversant with the English language
• DBS Enhanced with Children’s Barred List
  
  

What you'll get in return

34 days
Weekly pay

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.