Facilities Coordinator
JOB_53629734755658Job type
TemporaryLocation
LondonWorking Pattern
Full-timeSpecialism
Facilities ManagementIndustry
Government & Public ServicesPay
£190 - £220 per dayClosing date
31 Dec 2025
Facilities Coordinator Required – 3 month temp role
- Location: London (Hybrid – 60% office-based
- Contract: Initial 3-month temporary assignment
- Grade: Civil Service AA–AO equivalent
About the Role
We are seeking a Facilities Management Assistant to join a busy Workplace and Culture team for an initial 3-month temporary assignment. This is a fantastic opportunity to support a large organisation in maintaining safe, compliant, and well-equipped workspaces across multiple sites.
We are seeking a Facilities Management Assistant to join a busy Workplace and Culture team for an initial 3-month temporary assignment. This is a fantastic opportunity to support a large organisation in maintaining safe, compliant, and well-equipped workspaces across multiple sites.
The role is based in London with a hybrid working model (approximately 60% office-based). You will work closely with the Senior Facilities Assistant and the Workplace, Estates & Environment Planning Manager to deliver both hard and soft facilities management services.
Key Responsibilities
Hard Facilities Management:
- Respond to facilities helpdesk requests promptly and ensure accurate, compliant resolution.
- Support the Senior FM Assistant with O&M manuals and asset registers
- Liaise with building FM teams for fault reporting and assurance testing
- Carry out basic maintenance and repairs or arrange engineer call-outs
- Ensure electrical safety standards are met and compliance checks completed
- Assist with workplace refit programmes and maintain accurate asset registers
Soft Facilities Management:
- Support internal and external events: setting up AV, book rooms, manage catering and visitor registration.
- Place orders for equipment and services, and assist with budget management processes
- Handle incoming post and deliveries, including safe manual handling of bulky items
- Provide basic systems administration for desk/room booking and travel management tools
- Contribute to Environmental, Social, and Governance (ESG) plans, including data management for utilities, waste, and emissions
- Participate in incident management and evacuation procedures, and induct others on emergency protocols.
Essential Skills & Experience:
- Strong interpersonal and communication skills
- Experience delivering excellent customer service
- Ability to work independently and manage multiple priorities
- GCSE (A–C) in English and Maths (or equivalent)
Desirable Qualifications & Technical Knowledge:
- Awareness of good practice in facilities management
- IOSH qualification in Facilities Management and Health & Safety
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Facilities CoordinatorJOB_536297347556582025-12-152025-12-31
Talk to Sumayya Datoo, the specialist consultant managing this position
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JOB_53629734755658