• Coordinate internal staff relocations and workspace changes, including furnishings, IT equipment, and phone lines.
• Receive and manage facilities service requests (e.g., cabling, lighting, electrical, video conferencing) and liaise with vendors for timely resolution.
• Administer new employee and contractor setups, change requests, work orders, and car parking allocations.
• Monitor service requests to ensure completion within agreed timeframes and provide status updates to stakeholders.
• Support internal compliance audits and maintain documentation of findings and action plans.
• Collaborate with internal teams, landlords, and external vendors to ensure smooth operations.
• Maintain and update the disaster recovery manual, including vendor contact details and alternate facility plans.
• Manage access control systems, including issuing access cards, keys, and coordinating lock installations.
• Notify property management of deliveries and contractor visits, ensuring appropriate access arrangements.
• Negotiate vendor pricing and contracts for services such as telecommunications and waste management.
• Coordinate cleaning schedules and duties between building staff and administration.
• Oversee procurement of services, equipment, and supplies, and maintain inventory of fixed assets and office equipment.
• Assist with budget preparation and track monthly spending against forecasts, providing variance reports.
• Cover reception duties, manage the post room, and coordinate visitor and contractor arrivals.
• Manage the office email inbox and respond to facilities-related queries.
• Perform other related duties as required.

• High school diploma or GED required.
• Up to 3 years of experience in facilities coordination or office administrative support.
• Basic to moderate proficiency in facilities procedures and project coordination.
• Ability to work under supervision with limited latitude for independent judgment.

• Strong verbal and written communication skills across all levels of the organisation.
• Ability to manage multiple projects of varying size and complexity.
• Familiarity with office equipment and inventory control procedures.
• Ability to build effective working relationships with employees, clients, and external partners.
• Comfortable explaining tasks and procedures to others and following up on outstanding requests.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.