Your new company

A public sector organisation is recruiting for an Executive Assistant based in Belfast.

Your new role

• Serving as the first point of contact for the Chief Executive and Chair, liaising with senior stakeholders across government, public bodies, voluntary organisations and internal teams.
• Preparing briefings, reports and updates, bringing together complex and sensitive information to support executive decision-making.
• Managing strategic corporate documentation such as governance frameworks, committee terms of reference and operational protocols.
• Overseeing the efficient running of the Executive Office, delegating work to support staff and managing communication flows in the Chief Executive’s absence.
• Handling executive diary management, correspondence, and meeting coordination, ensuring deadlines, priorities and emerging issues are managed effectively.
• Providing full secretariat support for Board and committee meetings, including forward planning, reviewing and challenging documentation, minute-taking and tracking follow-up actions.
• Supporting governance arrangements, ensuring compliance with organisational policies, standing orders and reporting requirements.
• Leading in the development of standard operating procedures for Board, Executive and committee business.
• Managing confidential information with discretion while maintaining strong internal and external communication networks.
• Supporting ad-hoc projects on behalf of the Chief Executive, using your analytical and organisational skills to drive progress.
• Contributing to recruitment coordination, staff induction processes and wider business support activities.
• Maintaining accurate records, documentation and systems, ensuring information integrity, confidentiality and accessibility.

What you'll need to succeed

• Significant experience providing high-level executive or senior administrative support within a complex organisation.
• Strong governance awareness and experience supporting boards, committees or senior leadership groups.
• Exceptional communication skills, with the ability to handle sensitive or complex information and engage confidently with senior stakeholders.
• Advanced organisational and prioritisation abilities, including diary management, meeting coordination and managing competing deadlines.
• High levels of discretion, judgement and professionalism when managing confidential information.
• Experience preparing reports, briefings and business documentation to a high standard.
• Ability to develop and improve administrative systems, processes and procedures.
• Strong problem-solving skills and the confidence to take initiative on behalf of senior leaders.
• Experience supervising or coordinating administrative staff (desirable).
• A proactive, flexible and collaborative approach, with a commitment to public-sector values.

What you'll get in return

• Belfast Based

• £15.33 per hour

• Temporary post until 13/02/2026

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.