• System Administration: Act as the primary administrator for the company’s Common Data Environment (CDE), overseeing the controlled upload, distribution, and archival of all project documentation.
• Quality Assurance & Compliance: Perform quality checks to ensure all incoming and outgoing documents adhere to company formatting, naming conventions, and project information management standards.
• Version Control & Traceability: Manage and maintain strict revision controls, ensuring the team always has access to the "single source of truth" and historical document data.
• Transmittal Coordination: Formalise the exchange of information by generating and issuing official document transmittals and notifications to all relevant stakeholders.
• Reporting & Data Distribution: Compile, format, and distribute project status reports to internal management and external clients, ensuring data accuracy and professional presentation.
• Project Lifecycle Support: Coordinate the administrative "close-out" phase of projects, ensuring all handover documentation is complete, indexed, and delivered according to contract requirements.
• Stakeholder Liaison: Act as a professional point of contact for the site team and senior leadership, providing administrative clarity and building effective working relationships up to Director level.
• Be able to drive to different sites if needed in the midlands.

• Experience in a Document Control or Site Administration
• Excellent verbal and written communication skills
• Confident using systems such as Viewpoint for Projects
• Strong organisational skills and attention to detail
• Able to manage multiple priorities and deadlines
• The ability to prioritise workloads to meet deadlines
• IT literate across Microsoft packages
• Clear communicator with the ability to support wider project teams
• Must have a clean driving licence and access to your own car

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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