Main Purpose – Working on a large FM contract

Commercial Analyst Job Specification

• Raise monthly invoices (Orbit) and send out to clients (Working with the Operations team to ensure systems and processes meet the contractual obligations and lead to capturing all billable events for additional works and billable reactive works)

• Monitoring and keeping invoicing WIP to a minimum and ensuring this does not age

• Prepare monthly P&L’s (Monthly Profit Reports) for processing (Input Sales, Costs & Analysis from Orbit)
• Responsibility for c4X low complexity MPR’s
• Complete HFM (Hyperion) monthly data for the responsible area; Support completion of the MPR dashboard data.
• Roll MPR’s into the next accounting period
• Run Debt reports and prepare Aged Debt for MPR meetings and clients, chasing and escalating overdue debt where necessary.
• Checking RPI and indexation details for client invoicing, ensuring this is kept up to date.
• Support with completion of client variations.
• Send statements to clients
• Email clients to confirm monthly payment to be received if not already received
• Validate managers' information and prepare and send out subcontract agreements to Sub-Contractors through AdobeSign as required.
• Issuing subcontract variations as required
• Update Sub Contractor list for information
• Liaise with Area Mangers for Risk & Opportunities register
• Complete Fusion21 (framework management company) self-billing when required and raise PO’s
• Liaise with Admin Manager and team when required for project issues/reconciliations
• Troubleshooting with Clients, suppliers
• Working with Finance Team & SSC Teams (supporting monthly and annual processes such as audit requests etc)

• Provide support/input to the annual budgets and forecasts for the finance business partner and contract management team.

• Reviewing periodic reconciliations (client and subcontractor statements)
• Any other project work as required

• You will preferably have experience of working within the Facilities Management industry, specifically on
  PFI, JCT and similar contracts.
• An understanding of PPM (hard and soft services), cleaning standards, catering methodologies, lifecycle planning would be helpful.
• An intermediate finance qualification such as AAT or part-qualified CIMA/ACCA would be helpful.

What you'll get in return

What you need to do now

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