Your new company
A public sector organisation is recruiting for an administrator/ receptionist based in Belfast.

Your new role
As the Administrative Assistant & Receptionist, you will act as a key point of contact within the Academic Office, providing essential administrative and front‑of‑house support. Your duties will include:

• Delivering a professional reception service, responding to enquiries in person, by phone, and via email.
• Preparing letters, documents, and presentations using standard templates.
• Maintaining accurate administrative records through data entry, filing, photocopying, and routine record‑keeping.
• Running scheduled reports and extracting information from internal databases to support operational needs.
• Verifying information and flagging any inconsistencies or anomalies.
• Providing administrative assistance across programme, placement, and international activity areas, including mail‑outs, registrations, and general team support.
• Assisting in organising internal and external meetings/events by coordinating room bookings, catering, and relevant materials.
• Managing daily tasks effectively and following established procedures for ordering supplies and processing routine paperwork.
• Working flexibly with other departments when required and contributing to shared team objectives.

What you'll need to succeed
To be successful, you should bring:

• Previous experience in an administrative or reception‑based role
• Strong communication and customer‑service skills
• Excellent organisational abilities and attention to detail
• Confidence in using databases, Microsoft Office, and general digital systems
• A proactive and flexible approach to managing workload
• The ability to follow processes accurately and work as part of a team
• A commitment to providing a positive and professional service

What you'll get in return

• Based in Belfast
• £12.72 per hour
• Temporary
• 36.5 hours per week
  
  

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.