Administrator

Your new company

Hays are delighted to be working with our client, one of the UK's biggest Facilities Management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Our client has nearly 100,000 members of staff across over 100 office locations and thousands of customers and services offered across the country.

Your new role

• Manage all work orders across the Heathrow contract, ensuring timely completion.
• Support engineers, supervisors, and managers with service-related administration.
• Monitor upcoming and overdue work orders and escalate issues where needed.
• Run and interpret Power BI reports to track performance.
• Coordinate weekly meetings with operational supervisors.
• Raise and receipt purchase orders, check quotes, and assist with finance queries.
• Upload approved quotes and documentation into client systems (Maximo).
• Distribute new jobs promptly to engineers and subcontractors.
• Maintain a 60-day PM lookahead schedule for planned maintenance.
• Order and track uniforms, stationery, and deliveries.
• Answer calls professionally and take confidential meeting notes when required.
• Learn new systems and processes as they are introduced.

What you'll need to succeed

• Strong administration skills with the ability to multitask in a busy environment.
• Excellent attention to detail and organisational skills.
• Knowledge of Excel, Maximo, Oracle, SAP, and Power BI.
• Understanding of health and safety practices.
• Ability to build positive relationships and communicate effectively.
• Experience in managing KPIs and deadlines

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.