Your new company

An award-winning consultancy based in central Cardiff.

Your new role

Working as an Office Administrator, you will oversee the following duties:

•Support the smooth running of the office
•Be the first point of contact for phone calls and door entry
•Update the weekly resource planning spreadsheet in preparation for the regular Monday resource meetings
•Support project managers by arranging hotel and car hire bookings as required
•Support the finance administrator by chasing colleagues to ensure the completion of the weekly timesheets
•Support the finance administrator by downloading and recording the hours of sub consultants
•Help to maintain the sub consultant’s database
•Preparing fee applications
•Support the finance officer by scanning, saving & sending general invoices
•Maintain the office petty cash and manage the incoming post
•Support the tendering process by completing the standard financial answers
•Maintain the project register
•Support the onboarding of new staff by:
- Ordering their Personal Protective Equipment
- Setting up their staff folders
- Setting up their personal HR folders

•Supporting the organisational environmental objectives by monitoring the company’s carbon footprint
•Other tasks as required by the business

What you'll need to succeed

You will be

•Self-motivated and willing to manage your own workload
•Pleasant and welcoming to guests and colleagues
•Willing to provide administrative support to the wider team
•Conscientious and wanting to get things right
•Always looking for better ways of doing things / continuous improvement
•Has the right to work in the UK

Qualifications required:
Educated to degree level
A driving licence is desirable, but not essential.

What you'll get in return

This is a permanent role to start ASAP. The salary for the role is £25,000 - £26,000 per year, plus benefits including 20 days annual leave excluding bank holidays; up to 5 additional days can be purchased per annum following successful probation, 2 paid charity / volunteer days per year.

Hours of work are Monday to Thursday, 9am to 5.30pm, and Friday 9am to 4.30pm. Monday to Thursday are office-based, with Friday's being a work from home day.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.